Privacy Policy
These Privacy Policy apply exclusively to all services, deliverables, and other work provided by HILT CONSULTING unless otherwise agreed in writing by both parties.
1. Overview of Data Protection
General Information
At HILT CONSULTING, we are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, process, store, and protect your personal information when you visit our website or interact with our services.
For the purposes of this Privacy Policy, personal data means any information relating to an identified or identifiable natural person, as defined by the General Data Protection Regulation (GDPR).
Please read this Privacy Policy carefully to understand how we process your personal information and the rights you have under applicable data protection laws.
Data Collection on This Website. Who Is Responsible for Data Processing?
The data collected through this website is processed by HILT CONSULTING, acting as the Data Controller within the meaning of Article 4(7) of the General Data Protection Regulation (GDPR).
Further information about the Data Controller, including our contact details, can be found in the section “Information About the Data Controller” below.
How Do We Collect Your Personal Data?
We collect personal information in the following ways:
Information You Provide
You may voluntarily provide personal information when you:
- complete a contact form;
- request information about our services;
- communicate with us by email or telephone;
- register for events or newsletters; or
- otherwise contact HILT CONSULTING.
Information Collected Automatically
When you visit our website, certain information is collected automatically through our IT systems or after you have provided your consent where required by law.
This information may include:
- IP address;
- browser type and version;
- operating system;
- device information;
- date and time of access;
- referring website;
- pages visited; and
- other technical information necessary for the secure operation of the website.
Such information is collected automatically when you access our website.
Why Do We Process Your Personal Data?
We process your personal information for the following purposes:
- to provide a secure and reliable website;
- to respond to enquiries and communicate with you;
- to deliver our consulting services;
- to improve the functionality and performance of our website;
- to analyse website usage and visitor behaviour;
- to comply with applicable legal obligations; and
- to protect our legitimate business interests where permitted by law.
We process your personal data only where we have an appropriate legal basis under the GDPR.
Your Rights
In accordance with the General Data Protection Regulation (GDPR), you have the right to:
- request access to your personal data;
- request the correction of inaccurate or incomplete personal data;
- request the deletion of your personal data where legally applicable;
- request the restriction of processing under certain circumstances;
- object to the processing of your personal data where permitted by law;
- withdraw your consent at any time where processing is based on your consent (without affecting the lawfulness of processing carried out before such withdrawal);
- request the transfer of your personal data in a structured, commonly used, and machine-readable format where applicable; and
- lodge a complaint with the competent supervisory authority if you believe your personal data has been processed in violation of applicable data protection legislation.
If you have any questions regarding this Privacy Policy or the processing of your personal data, please contact HILT CONSULTING using the contact details provided below.
Website Analytics & Third-Party Services
Our website may use analytics tools and selected third-party services to improve website functionality, enhance user experience, and better understand how visitors interact with our website.
Where required by applicable law, these tools will only be used with your prior consent.
Depending on the services used, these providers may collect technical information relating to your visit, including browser information, device information, pages visited, time spent on the website, and other anonymised or pseudonymised usage statistics.
Further details regarding the analytics providers and third-party services used by HILT CONSULTING are provided in the relevant sections of this Privacy Policy.
2. Hosting
To ensure the secure, reliable, and efficient operation of our website, HILT CONSULTING uses professional hosting providers to store and deliver the content of this website.
IONOS
This website is hosted by:
IONOS SE
Elgendorfer Str. 57
56410 Montabaur
Germany
Whenever you visit our website, IONOS automatically collects and stores certain technical information in server log files, including your IP address and other information necessary to ensure the secure operation of the website.
Further information regarding the processing of personal data by IONOS is available in their Privacy Policy:
https://www.ionos.de/terms-gtc/terms-privacy
The use of IONOS is based on Article 6(1)(f) GDPR, as HILT CONSULTING has a legitimate interest in providing a secure, stable, and reliable online presence.
Where legally required, processing is carried out exclusively on the basis of your consent pursuant to Article 6(1)(a) GDPR in conjunction with Section 25(1) TTDSG, insofar as such consent relates to the storage of cookies or access to information stored on your device (for example through device fingerprinting). You may withdraw your consent at any time with future effect.
Data Processing Agreement
HILT CONSULTING has concluded a Data Processing Agreement (DPA) with IONOS in accordance with the requirements of the General Data Protection Regulation (GDPR).
This agreement ensures that personal data is processed exclusively on our behalf, in accordance with our documented instructions, and in full compliance with applicable data protection legislation.
External Hosting
This website is hosted by external service providers. Personal data collected through this website is stored on the servers of these hosting providers.
Depending on your interaction with our website, the data processed may include:
- IP address
- Contact enquiries
- Communication data
- Contract-related information
- Contact details
- Names
- Website access logs
- Technical usage data
- Other information generated through the use of this website
External hosting is necessary for the performance of our contractual obligations towards existing and prospective clients in accordance with Article 6(1)(b) GDPR, as well as for the secure, efficient, and reliable operation of our online services pursuant to Article 6(1)(f) GDPR.
Where legally required, processing is carried out solely on the basis of your consent pursuant to Article 6(1)(a) GDPR in conjunction with Section 25(1) TTDSG. Such consent may be withdrawn at any time with future effect.
Our hosting providers process personal data only to the extent necessary to provide the agreed hosting services and solely in accordance with our instructions.
Email Hosting Provider
Email services are provided by:
WEB.DE
A service of 1&1 Mail & Media GmbH
Branch Office Karlsruhe
Brauerstraße 48
76135 Karlsruhe
Germany
Data Processing Agreement
A Data Processing Agreement (DPA) has also been concluded with our email hosting provider.
This agreement ensures that all personal data processed on behalf of HILT CONSULTING is handled exclusively in accordance with our instructions and in full compliance with the requirements of the General Data Protection Regulation (GDPR).
3. General Information and Mandatory Information
Data Protection
At HILT CONSULTING, protecting your personal data and respecting your privacy are fundamental principles of our business.
We process your personal data confidentially, responsibly, and in full compliance with the applicable data protection legislation, including the General Data Protection Regulation (GDPR), as well as this Privacy Policy.
Whenever you visit our website, certain personal data may be collected. Personal data means any information relating to an identified or identifiable natural person.
This Privacy Policy explains what personal data we collect, how we process it, the purposes for which it is used, and your rights regarding the processing of your personal information.
Please note that data transmitted over the Internet, including communications by email, may be subject to security vulnerabilities. While we implement appropriate technical and organizational security measures, complete protection against unauthorized access by third parties cannot be guaranteed.
Information About the Data Controller
For the purposes of the General Data Protection Regulation (GDPR), the Data Controller responsible for processing personal data on this website is:
HILT CONSULTING
📍 Freisinger Str. 81a
85445 Oberding
Germany
📞 Phone: +971 56 151 0490 (UAE)
✉️ Email: info@hiltconsulting.com
The Data Controller is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data.
Data Retention
Unless a more specific retention period is stated within this Privacy Policy, your personal data will be retained only for as long as necessary to fulfil the purposes for which it was collected.
If you request the deletion of your personal data or withdraw your consent to its processing, we will delete your data without undue delay, unless we are legally required or otherwise permitted to retain it, for example due to statutory tax, accounting, or commercial retention obligations.
Where such legal retention obligations apply, your personal data will be deleted once the applicable retention period has expired.
Legal Basis for Data Processing
Where you have provided your consent, your personal data will be processed in accordance with Article 6(1)(a) GDPR and, where applicable, Article 9(2)(a) GDPR for special categories of personal data.
Where you have expressly consented to the transfer of personal data to countries outside the European Union, processing shall also be based on Article 49(1)(a) GDPR.
Where cookies or similar technologies are used to store information on or access information from your device, processing is additionally based on Section 25(1) TTDSG, where applicable. You may withdraw your consent at any time with future effect.
Where processing is necessary:
- for the performance of a contract or to take steps prior to entering into a contract, processing is based on Article 6(1)(b) GDPR;
- to comply with legal obligations, processing is based on Article 6(1)(c) GDPR;
- to protect the legitimate interests of HILT CONSULTING, processing is based on Article 6(1)(f) GDPR, provided that such interests are not overridden by your fundamental rights and freedoms.
The applicable legal basis for each specific processing activity is described throughout this Privacy Policy.
International Data Transfers
Some of the services and technologies used by HILT CONSULTING may involve the transfer of personal data to countries outside the European Union (EU) or the European Economic Area (EEA), including the United States.
Where such transfers occur, we ensure that they are carried out in accordance with the requirements of the GDPR.
Please note that certain countries outside the EU may not provide a level of data protection equivalent to that guaranteed within the European Union. In particular, public authorities in certain jurisdictions may have legal rights to access personal data without providing data subjects with equivalent legal remedies.
Where required, appropriate safeguards, contractual protections, or your explicit consent will be obtained before any such transfer takes place.
Withdrawal of Consent
Where the processing of your personal data is based on your consent, you have the right to withdraw that consent at any time.
The withdrawal of your consent shall not affect the lawfulness of any processing carried out before the withdrawal became effective.
Right to Object (Article 21 GDPR)
Where your personal data is processed on the basis of Article 6(1)(e) or Article 6(1)(f) GDPR, you have the right to object at any time to such processing on grounds relating to your particular situation.
This right also applies to any profiling based on these legal provisions.
If you object, HILT CONSULTING will cease processing your personal data unless we can demonstrate compelling legitimate grounds that override your interests, rights, and freedoms, or where processing is necessary for the establishment, exercise, or defence of legal claims.
Where your personal data is processed for direct marketing purposes, you have the right to object at any time to such processing.
Following your objection, your personal data will no longer be used for direct marketing purposes.
Right to Lodge a Complaint
If you believe that the processing of your personal data violates the GDPR or other applicable data protection legislation, you have the right to lodge a complaint with the competent supervisory authority.
This right is without prejudice to any other administrative or judicial remedies available to you.
Right to Data Portability
Where processing is based on your consent or on a contract and carried out by automated means, you have the right to receive your personal data in a structured, commonly used, and machine-readable format.
Where technically feasible, you may also request that your personal data be transferred directly to another Data Controller.
Right of Access, Rectification, and Erasure
Subject to the applicable legal provisions, you have the right at any time to:
- request access to your personal data;
- obtain information regarding the origin, recipients, and purposes of the processing;
- request correction of inaccurate or incomplete personal data; and
- request the deletion of your personal data where legally permissible.
Should you have any questions regarding the processing of your personal data, you may contact HILT CONSULTING at any time using the contact details provided above.
Right to Restriction of Processing
You have the right to request the restriction of the processing of your personal data in the following circumstances:
- where you contest the accuracy of your personal data while we verify its accuracy;
- where the processing is unlawful but you request restriction instead of deletion;
- where we no longer require your personal data but you require it for the establishment, exercise, or defence of legal claims; or
- where you have objected to processing pursuant to Article 21 GDPR and verification of overriding legitimate grounds is pending.
Where processing has been restricted, your personal data may only be processed—with the exception of storage—with your consent, for the establishment, exercise, or defence of legal claims, for the protection of the rights of another natural or legal person, or for reasons of important public interest under applicable law.
SSL/TLS Encryption
To protect the security of your personal data and other confidential information transmitted through this website, HILT CONSULTING uses industry-standard SSL (Secure Socket Layer) and/or TLS (Transport Layer Security) encryption technologies.
You can identify an encrypted connection by the https:// prefix in your browser’s address bar and the padlock symbol displayed by your browser.
Where an encrypted connection is established, any information transmitted between your device and our website is protected against unauthorized access by third parties.
Unsolicited Communications
The use of the contact details published within this website for the purpose of sending unsolicited advertising, promotional materials, or other commercial communications is expressly prohibited.
HILT CONSULTING reserves the right to take appropriate legal action against the unsolicited transmission of advertising materials, including spam emails or other comparable communications.
4. Collection and Processing of Personal Data
Cookies
Our website uses cookies and similar technologies to improve functionality, enhance your browsing experience, and ensure the secure and efficient operation of our online services.
Cookies are small text files that are stored on your device. They do not cause any damage to your device and may either be:
- Session Cookies, which are automatically deleted when you close your browser; or
- Persistent Cookies, which remain stored on your device until they expire or are manually deleted.
Cookies may be placed directly by HILT CONSULTING (first-party cookies) or by trusted third-party providers (third-party cookies) that enable specific website functionalities or services.
Some cookies are technically necessary to ensure the proper operation of the website, while others help us analyse website usage, improve performance, or provide additional functionality.
Technically necessary cookies are processed on the basis of Article 6(1)(f) GDPR, as HILT CONSULTING has a legitimate interest in providing a secure, reliable, and fully functional website.
Where legally required, cookies and similar technologies are only stored following your explicit consent in accordance with Article 6(1)(a) GDPR in conjunction with Section 25(1) TTDSG. You may withdraw your consent at any time with future effect.
You may also configure your browser settings to:
- receive notifications before cookies are stored;
- accept cookies only in individual cases;
- reject cookies either partially or completely; or
- automatically delete cookies when your browser is closed.
Please note that disabling cookies may affect the functionality and availability of certain features of this website.
Further information regarding the cookies and technologies used on this website is provided throughout this Privacy Policy.
Cookie Consent Management – Real Cookie Banner
This website uses Real Cookie Banner to obtain, manage, and document your consent for the use of cookies and similar technologies in accordance with applicable data protection legislation.
The provider of this service is:
devowl.io GmbH
Tannet 12
94539 Grafling
Germany
Unlike cloud-based consent solutions, Real Cookie Banner is hosted locally on our own servers. As a result, no connection is established with the provider’s servers when you manage your cookie preferences.
Real Cookie Banner stores a consent cookie within your browser to record the preferences you have granted or withdrawn. The information collected remains stored until:
- you request its deletion;
- you withdraw your consent;
- the purpose for processing no longer applies; or
- statutory retention obligations require otherwise.
The use of Real Cookie Banner is based on Article 6(1)(c) GDPR, as obtaining and documenting user consent is a legal requirement under applicable data protection legislation.
Contact by Email or Telephone
If you contact HILT CONSULTING by email, telephone, or through any other direct communication channel, we will process the personal information you provide in order to respond to your enquiry.
This may include:
- your name;
- your email address;
- your telephone number;
- the content of your enquiry; and
- any additional information you voluntarily provide.
Your personal data will not be shared with third parties unless:
- you have given your explicit consent;
- disclosure is necessary for the performance of a contract;
- we are legally required to disclose the information; or
- another lawful basis under the GDPR applies.
Where your enquiry relates to contractual matters or pre-contractual measures, processing is carried out pursuant to Article 6(1)(b) GDPR.
In all other cases, processing is based on our legitimate interest in responding efficiently to enquiries in accordance with Article 6(1)(f) GDPR, or on your consent under Article 6(1)(a) GDPR, where applicable.
Your personal data will be retained only for as long as necessary to process your enquiry and fulfil any applicable legal retention obligations.
Communication via WhatsApp
To facilitate efficient communication with clients, business partners, and prospective customers, HILT CONSULTING may use WhatsApp Business.
The provider of this service is:
WhatsApp Ireland Limited
4 Grand Canal Square
Grand Canal Harbour
Dublin 2
Ireland
Messages exchanged via WhatsApp are protected by end-to-end encryption, preventing WhatsApp and other third parties from accessing the content of your communications.
However, WhatsApp may process certain metadata, including:
- sender and recipient information;
- timestamps;
- device information; and
- other technical communication data.
Please note that WhatsApp forms part of the Meta Group and may transfer certain personal data to its parent company in the United States.
Further information is available in WhatsApp’s Privacy Policy:
https://www.whatsapp.com/legal/privacy-policy
Communication via WhatsApp is based on our legitimate interest in providing fast and effective communication in accordance with Article 6(1)(f) GDPR.
Where your consent is required, processing will take place exclusively on the basis of Article 6(1)(a) GDPR. You may withdraw your consent at any time with future effect.
Communication data exchanged through WhatsApp will be retained only for as long as necessary to process your enquiry or fulfil the intended purpose, unless statutory retention obligations require otherwise.
Data transfers to the United States are carried out on the basis of the Standard Contractual Clauses (SCCs) adopted by the European Commission.
Further information is available at:
https://www.whatsapp.com/legal/business-data-transfer-addendum
HILT CONSULTING has concluded a Data Processing Agreement (DPA) with WhatsApp where required by applicable law.
5. Social Media
Our website may include links, plugins, or embedded content from third-party social media platforms. These features enable visitors to interact with our content or connect with HILT CONSULTING through external social media services.
Please note that when you interact with these services, personal data may be transmitted directly to the respective provider. The processing of such data is governed by the privacy policies of the relevant platform.
Where required by applicable law, social media features are activated only after you have provided your consent in accordance with Article 6(1)(a) GDPR and Section 25 TTDSG. You may withdraw your consent at any time with future effect.
Where consent is not required, the processing is based on the legitimate interest of HILT CONSULTING in maintaining an effective online presence and providing comprehensive information about our services through social media platforms in accordance with Article 6(1)(f) GDPR.
Our website may include components of the Facebook social network.
The provider is:
Meta Platforms Ireland Limited
4 Grand Canal Square
Grand Canal Harbour
Dublin 2
Ireland
When Facebook features are activated, a direct connection is established between your device and Facebook’s servers. Facebook may receive information that you have visited our website, including your IP address and other technical information.
If you are logged into your Facebook account while interacting with Facebook features on our website, Facebook may associate your visit with your personal Facebook profile.
Please note that HILT CONSULTING has no influence over the scope of data collected by Facebook or how Facebook processes such information.
Further information is available in Facebook’s Privacy Policy:
https://www.facebook.com/privacy/policy/
Where personal data is collected through Facebook features integrated into this website, HILT CONSULTING and Meta Platforms Ireland Limited may act as joint controllers within the meaning of Article 26 GDPR, solely with respect to the collection and transmission of personal data to Facebook.
Further information regarding joint controllership is available at:
https://www.facebook.com/legal/controller_addendum
Where personal data is transferred to the United States, such transfers are carried out using the Standard Contractual Clauses (SCCs) approved by the European Commission.
Additional information is available at:
X (formerly Twitter)
This website may include features provided by X (formerly Twitter).
The provider is:
Twitter International Unlimited Company
One Cumberland Place
Fenian Street
Dublin 2
Ireland
When X features are activated, your browser establishes a direct connection with X’s servers. If you are logged into your X account, your visit to this website may be associated with your user profile.
HILT CONSULTING has no knowledge of the specific data transmitted to X or how such data is subsequently processed.
Further information is available in X’s Privacy Policy:
Where personal data is transferred outside the European Union, such transfers are carried out using the Standard Contractual Clauses (SCCs) adopted by the European Commission.
Additional information is available at:
https://gdpr.twitter.com/en/controller-to-controller-transfers.html
You may manage your privacy settings directly within your X account.
This website may also include components of the XING professional networking platform.
The provider is:
New Work SE
Dammtorstraße 30
20354 Hamburg
Germany
When pages containing XING components are accessed, a connection is established with XING’s servers.
According to the information currently available from XING, no personal data, including IP addresses, is stored or analysed solely through the integration of the XING Share Button.
Further information regarding XING’s data protection practices is available at:
6. Analytics & Website Performance
WP Statistics
This website uses WP Statistics, a web analytics solution that helps HILT CONSULTING understand how visitors interact with our website and improve its performance, functionality, and user experience.
The service is provided by:
Veronalabs
Tatari 64
10134 Tallinn
Estonia
Website:
https://veronalabs.com
WP Statistics analyses the use of our website by collecting technical information such as:
- IP address (anonymized)
- Browser type and version
- Referring website (referrer)
- Operating system
- Country or region of access
- Search engine used
- Pages visited
- Clicks and interactions
- Date and time of access
- Other anonymous website usage statistics
Unlike many third-party analytics services, all data collected through WP Statistics is stored exclusively on our own server and is not transferred to external analytics providers.
The use of WP Statistics is based on Article 6(1)(f) GDPR, as HILT CONSULTING has a legitimate interest in analysing anonymised visitor behaviour in order to improve the quality, security, and effectiveness of its website and online services.
Where legally required, analytics technologies will only be activated following your explicit consent pursuant to Article 6(1)(a) GDPR in conjunction with Section 25(1) TTDSG.
You may withdraw your consent at any time through our Cookie Consent Manager.
IP Address Anonymisation
To further protect your privacy, HILT CONSULTING has enabled IP anonymisation within WP Statistics.
Before any analysis takes place, your IP address is shortened so that it can no longer be directly associated with you as an individual visitor.
This ensures that statistical analyses are carried out using anonymised information wherever possible while maintaining the functionality and accuracy of our website analytics.
7. Third-Party Services & Website Tools
To ensure the optimal functionality, security, and visual presentation of our website, HILT CONSULTING uses selected third-party tools and services.
These services may process certain technical information, such as your IP address or browser information, where necessary for their operation.
Where required by applicable law, these services are only activated following your consent in accordance with Article 6(1)(a) GDPR and Section 25(1) TTDSG. Where consent is not required, processing is carried out on the basis of Article 6(1)(f) GDPR, reflecting our legitimate interest in maintaining a secure, reliable, and professionally presented website.
You may withdraw your consent at any time through our Cookie Consent Manager.
Google Fonts
To ensure a consistent and professional appearance across our website, HILT CONSULTING uses Google Fonts, a font library provided by:
Google Ireland Limited
Gordon House
Barrow Street
Dublin 4
Ireland
When you visit our website, your browser may establish a direct connection with Google’s servers in order to download the required fonts. During this process, Google may receive technical information, including your IP address.
If your browser does not support Google Fonts, a locally installed standard font will be used instead.
Further information is available at:
Google Fonts FAQ
https://developers.google.com/fonts/faq
Google Privacy Policy
https://policies.google.com/privacy
Adobe Fonts
Certain areas of this website may use Adobe Fonts to ensure a consistent visual appearance.
The provider is:
Adobe Systems Software Ireland Limited
4–6 Riverwalk
Citywest Business Campus
Dublin 24
Ireland
When Adobe Fonts are loaded, your browser establishes a connection with Adobe’s servers. According to Adobe, no cookies are stored solely for the provision of fonts.
Adobe may process technical information such as your IP address to deliver the requested fonts.
Where personal data is transferred outside the European Union, Adobe relies on the Standard Contractual Clauses (SCCs) approved by the European Commission.
Further information is available at:
Adobe Fonts
https://www.adobe.com/privacy/policies/adobe-fonts.html
Adobe Privacy Policy
https://www.adobe.com/privacy/policy.html
International Data Transfers
https://www.adobe.com/privacy/eudatatransfers.html
Font Awesome
This website uses Font Awesome to display icons and graphical symbols consistently across all pages.
The provider is:
Fonticons, Inc.
6 Porter Road, Apartment 3R
Cambridge, MA
United States
When a page containing Font Awesome resources is accessed, your browser downloads the required font files from Font Awesome’s servers.
During this process, technical information such as your IP address may be transmitted.
If your browser does not support Font Awesome, standard system fonts will be used instead.
Further information is available at:
Google Maps
Our website may use Google Maps to display office locations and assist visitors in finding our business.
The provider is:
Google Ireland Limited
Gordon House
Barrow Street
Dublin 4
Ireland
To display Google Maps, your browser establishes a connection with Google’s servers. This may involve the processing of your IP address and other technical information.
Google Maps may also load Google Fonts in order to display map content correctly.
The use of Google Maps is based on our legitimate interest in providing visitors with an informative and user-friendly website pursuant to Article 6(1)(f) GDPR.
Where consent is legally required, Google Maps will only be activated following your explicit consent in accordance with Article 6(1)(a) GDPR and Section 25(1) TTDSG.
Where personal data is transferred outside the European Union, Google relies on the Standard Contractual Clauses (SCCs) approved by the European Commission.
Further information is available at:
Google Privacy Policy
https://policies.google.com/privacy
Google GDPR Terms
https://privacy.google.com/businesses/gdprcontrollerterms/
Website Management (ManageWP)
To maintain the security, stability, and performance of our website, HILT CONSULTING uses ManageWP.
The provider is:
GoDaddy.com WP Europe
Trg Republike 5
11000 Belgrade
Serbia
ManageWP enables us to:
- monitor website security;
- optimise website performance;
- perform software updates;
- generate automated backups; and
- manage website maintenance.
In order to provide these services, ManageWP may access website files, databases, and technical system information required for administration.
The use of ManageWP is based on our legitimate interest pursuant to Article 6(1)(f) GDPR in ensuring the secure and reliable operation of our website.
Where legally required, processing takes place only after obtaining your consent pursuant to Article 6(1)(a) GDPR and Section 25(1) TTDSG.
Data Processing Agreements
Where required under applicable data protection legislation, HILT CONSULTING has entered into Data Processing Agreements (DPAs) with the providers of the services described above.
These agreements ensure that personal data is processed exclusively on our behalf, in accordance with our documented instructions, and in full compliance with the requirements of the General Data Protection Regulation (GDPR).
8. Online Meetings & Video Conferencing
Online Audio and Video Conferencing
To communicate efficiently with our clients, business partners, and prospective customers, HILT CONSULTING uses selected online conferencing platforms for virtual meetings, consultations, workshops, and presentations.
Whenever you participate in an online meeting hosted by HILT CONSULTING, personal data may be collected and processed both by us and by the respective conferencing service provider.
Data Processing
Depending on the conference platform used, the following personal data may be processed:
Contact Information
- Name
- Email address
- Telephone number (where applicable)
Meeting Information
- Meeting duration
- Date and time of participation
- Number of participants
- Meeting metadata
- Technical connection information
Technical Information
The conferencing platform may also process technical information necessary to establish and maintain the online meeting, including:
- IP address
- Device identifiers
- Operating system
- Browser or application version
- Device type
- Camera and microphone information
- Network connection details
Shared Content
If you choose to upload, share, or exchange content during an online meeting, such information may also be processed by the conferencing platform.
This may include:
- Chat messages
- Shared files
- Presentations
- Whiteboards
- Images
- Audio recordings
- Video recordings (where enabled)
- Cloud recordings
- Screen sharing
- Other information voluntarily shared during the meeting
Please note that HILT CONSULTING has only limited influence over the data processing activities carried out directly by the providers of the conferencing platforms. Such processing is governed by the respective provider’s Privacy Policy.
Purpose and Legal Basis
Online conferencing tools are used for the following purposes:
- communicating with prospective and existing clients;
- providing consulting services;
- conducting workshops, presentations, and meetings;
- fulfilling contractual obligations; and
- improving the efficiency of communication.
Where processing is necessary for the performance of a contract or pre-contractual measures, the legal basis is Article 6(1)(b) GDPR.
Where processing is necessary to facilitate efficient business communication, it is based on the legitimate interests of HILT CONSULTING pursuant to Article 6(1)(f) GDPR.
Where consent is required, processing takes place exclusively on the basis of Article 6(1)(a) GDPR, and such consent may be withdrawn at any time with future effect.
Data Retention
Personal data processed directly by HILT CONSULTING through online meetings will be retained only for as long as necessary to fulfil the purpose for which it was collected.
Personal data will be deleted when:
- you request its deletion;
- you withdraw your consent (where applicable);
- the purpose for processing no longer exists; or
- statutory retention obligations no longer apply.
Please note that HILT CONSULTING has no control over the retention periods applied independently by the providers of the conferencing platforms.
For information regarding their data retention practices, please consult the respective Privacy Policies listed below.
Conference Platforms Used – Zoom
HILT CONSULTING uses Zoom for online meetings and virtual collaboration.
The provider is:
Zoom Communications, Inc.
55 Almaden Boulevard
6th Floor
San Jose, California 95113
United States
Further information regarding Zoom’s processing of personal data is available at:
https://www.zoom.com/en/trust/privacy/privacy-statement/
Where personal data is transferred outside the European Union, Zoom relies on the Standard Contractual Clauses (SCCs) approved by the European Commission.
Further information is available at:
Conference Platforms Used -Microsoft Teams
HILT CONSULTING also uses Microsoft Teams for online meetings, collaboration, and communication.
The provider is:
Microsoft Ireland Operations Limited
One Microsoft Place
South County Business Park
Leopardstown
Dublin 18
Ireland
Further information regarding Microsoft’s processing of personal data is available at:
International Data Transfers
Where the providers of online conferencing platforms process personal data outside the European Union or the European Economic Area, such transfers are carried out in accordance with the requirements of the General Data Protection Regulation (GDPR).
Where required, appropriate safeguards—including the Standard Contractual Clauses (SCCs) approved by the European Commission or other legally recognised transfer mechanisms—are implemented to ensure an adequate level of protection for your personal data.
At HILT CONSULTING, protecting your privacy is more than a legal obligationit is part of the trust we build with every client, partner, and relationship. We are committed to handling your personal data with integrity, transparency, and the highest professional standards.
